CalNonprofits reports that as of January 1, 2015, non-voting ex officio board members are prohibited. Here's what you need to know. A little-noticed change in the California Nonprofit Corporations Code has an important change for nonprofits: there can no longer be non-voting members of the board of directors. Attorney and CalNonprofits volunteer Gene Takagi explains: A revision of the Nonprofit Corporations Code takes effect on January 1, 2015 and clarifies the term ex officio and the principles of voting nonprofit board members. Here’s a little background.

Non-voting board members

It's not uncommon for nonprofits to provide in their bylaws for non-voting board members, but under California law, such positions do not exist. Board members, or directors, as they are termed in the law, each have one vote on any matter presented to the board for action. So, any person entitled to attend board meetings without a vote is not a board member at all, even if your bylaws specify so. 

What ex officio really means Ex officio

The term ex officio is often misused to mean non-voting, but it actually means "by virtue of one's office." An ex officio director holds office as a director not by election, but by holding another office that gives her the right to be a director for so long as she holds that other office. For example, an executive director who is also an ex officio director is a board member for as long as she remains the executive director. In some cases a public official -- such as the mayor or the city librarian -- may be an ex officio member of a nonprofit board. Some nonprofits give ex officio, non-voting status to founders or former board members.

The new law explicitly states that "[a] person who does not have authority to vote as a member of the governing body of the corporation, is not a director ... regardless of title." The revision also effectively provides that a person with the designation of ex officio director in the articles or bylaws shall have all the rights and obligations, including voting rights, of a director unless the articles or bylaws limit that person's right to vote as a director.

In other words, if you have ex officio, non-voting members of your board, they now have the right to vote on all matters unless you change their status. California nonprofit corporations that do not intend to empower their ex officio directors with all the rights of a director must make sure their articles and bylaws contain the appropriate limiting language or, better still, eliminate the use of the terms ex officio director and nonvoting director. Getting this wrong may result in a costly dispute or unintentionally empower an individual as a director when the board had no intention of providing the individual with such authority.

Simple language changes

For those nonprofits that want to provide for the right of their executive directors to attend board meetings without the voting power of a director, instead of using the misnomer non-voting ex officio director to describe such arrangement, they might use the following description: "The executive director has the right to attend and participate at all meetings of the board, except when the board enters executive session, but shall have no voting powers." Nonprofits that have created ex officio, non-voting board members for founders, public officials or others, may consider changing their status to honorary board member, with no voting powers.

Gene Takagi, is the managing attorney of NEO Law Group, contributing publisher of the Nonprofit Law Blog, and a regular contributor to Nonprofit Radio. Gene, a former Outstanding Barrister of the Year (Bar Association of San Francisco) and adjunct professor of nonprofit law, has been published by The Chronicle of Philanthropy, The Nonprofit Times, and The Nonprofit Quarterly and spoken at conferences for Independent Sector, BoardSource, and the American Bar Association. Gene is also a frequent presenter at CalNonprofits events.